Describe duties on both sides
Give the Zurich start point, the Milan appointments and the intended final handover. Explain which activities require personal support in each country. A transport route and a protection assignment are different services; acceptance of the limousine journey alone does not establish that every proposed protection duty abroad is available. Identify any planned division between meetings, private hospitality and travel so each part can be assessed on its merits.
Request a cross-border review
Ask the provider to confirm the permissions, personnel suitability and service arrangements relevant to the proposed work. Do not treat a standard hourly rate as proof of cross-border authority. The written acceptance should identify what can be provided and whether coordination with an appropriately authorised local provider is necessary. Where another provider is involved, clarify the contact, handover and commercial responsibility rather than leaving the arrangement implicit.
Keep travel documents separate
The traveller remains responsible for their own entry and travel requirements, with advice from the appropriate official sources or travel adviser where needed. A private protection booking does not replace those checks. Share only the personal information required for the accepted service and avoid placing document scans in a general enquiry field. The protection coordinator should not be treated as a substitute for the traveller’s airline, immigration or travel-document adviser.
Confirm the commercial scope
Budget the agreed personnel time separately from the limousine and any reviewed local arrangements. The standard guard rate is CHF65 per hour with an eight-hour minimum, but specialised cross-border requirements need explicit acceptance. Confirm whether the assignment returns to Zurich or ends at a defined Milan handover before booking. Ask the final offer to identify any conditional element clearly so the principal knows which arrangements remain outstanding.