Confirm addresses and appointment owners
List each Lugano appointment with the full address and a named host who can confirm visitor arrangements. If the programme combines business and hospitality, identify the coordinator for each. The Zurich departure schedule should be based on the confirmed programme rather than an early invitation containing provisional details. If a host updates its location, replace the old address in every confirmed schedule rather than adding an ambiguous note.
Specify the working language
Tell the provider which language the principal prefers and which language will be used by the local hosts. A language preference is a request to review, not a guarantee of professional interpretation. If formal interpreting is needed for meetings, arrange it explicitly and keep that responsibility distinct from personal protection. The client should know who is responsible for communicating important schedule changes when the participating teams use different languages.
Account for changes of party
Colleagues or family members may join in Lugano or leave before the return. Describe who receives protection and whether the group remains together. Update the limousine passenger and luggage details separately; adding a passenger does not automatically expand the duties of the assigned professional to individual support for that person. When a new participant requires individual support, ask the provider to review that request before promising it to them.
Define the Zurich return arrangement
Confirm whether the principal returns on the same day, remains overnight or ends the assignment at an agreed handover. Personnel hours are CHF65 per guard per hour with a minimum of eight hours. The accepted scope should explain the working period, while transport and any additional arrangements are quoted separately. Include the person authorised to approve any overnight change, particularly if the principal will be unavailable during meetings.