Identify the receiving organisations
Provide the full Geneva addresses and named contacts for each appointment. If an institution or conference controls visitor registration, ask it to explain the process for both the executive and the accompanying professional. A prestigious destination or organisational name does not imply that access has been arranged for the private provider. Where registration deadlines exist, obtain them from the host and leave enough time to submit the required information.
Distinguish official and commercial roles
Some meetings involve protocol officers or institutional hosts. Clarify which decisions those contacts control and who may authorise changes to the private booking. Commercial personnel do not gain official powers through the visit. Any coordination with official teams must be agreed by the responsible organisations within the provider’s accepted scope. If protocol and commercial contacts are different people, record their roles clearly on the approved service contact sheet.
Define travel and working hours
Tell the provider when the protection assignment is expected to begin in Zurich and when it should end. Include requested attendance between appointments and any overnight stay. A multi-day programme needs a written staffing and accommodation arrangement rather than an assumption that the same individual will remain available without defined working periods. The brief should also identify any intervals in which the client expects the professional to remain available onsite.
Choose the final endpoint
Confirm whether the assignment returns to Zurich or ends at an agreed Geneva handover. The limousine arrangement must match that decision but remains a separate service. Budget personnel at CHF65 per guard per hour with an eight-hour minimum, and obtain written confirmation of additional hours or any revised service endpoint. Use the same agreed final endpoint in the itinerary, booking review and instructions shared with the receiving host.