Use precise appointment details
Supply the Zurich departure address and each Basel host’s exact location. Include registration contacts and any confirmed meeting-room information needed for arrival. Corporate names can refer to several premises, so ask the host to validate the address before the same details are copied into the chauffeur booking and protection itinerary. Where the host provides a preferred visitor entrance, include its confirmed description alongside the full written street address.
Define the principal’s schedule
Explain whether the executive remains with the visiting team or attends separate meetings. If colleagues travel elsewhere, state who receives the booked personal support. Protection staffing should follow the actual pattern of attendance; the number of passengers in a vehicle does not determine how many people can be independently accompanied. If the executives regroup later, state the confirmed meeting point and who will communicate changes to that arrangement.
Coordinate venue responsibilities
Ask the host to confirm access for the accompanying professional and identify its own facilities or event contact. Personal protection does not replace a building’s reception procedures or an organiser’s event responsibilities. Any request for duties beyond the principal’s agreed accompaniment should be reviewed separately before it is included in the programme. Reception staff should know the approved companion’s role without being given confidential information about the principal’s business discussions.
Plan the Zurich finish
Confirm the return destination and whether a dinner or additional meeting follows arrival back in Zurich. The accepted personnel hours should cover the full requested service, not merely the outbound road journey. Limousine charges remain separate, and the nominated client contact should approve changes that affect either booking. A client continuing to evening hospitality in Zurich should explicitly include that period in the requested working hours.