Describe both schedules
List each executive’s appointments and identify the periods when they remain together or separate. Use names or agreed identifiers consistently so the provider can understand who attends which meeting. A group itinerary that merges every appointment into one sequence can conceal the need for simultaneous accompaniment at different locations. Include any periods when one executive stays at a venue while the other moves to a different appointment.
Assign the requested support
Clarify whether protection is intended for one executive, both together or each independently. One guard cannot provide personal accompaniment at two separate venues at the same time. The provider should review staffing against the actual overlap and confirm the accepted arrangement before the company assumes both people receive equivalent support. If the company changes which executive receives support, obtain an acknowledged scope update before the new arrangement begins.
Coordinate vehicles separately
If two vehicles are needed, confirm passenger allocations, luggage and pickup times for each. A protection professional travelling with one executive is not automatically supporting the other vehicle’s occupants. Keep a single company coordinator for changes while giving each service provider only the practical details relevant to its agreed assignment. When an assistant coordinates both executives, identify how competing changes will be prioritised and approved by the company.
Show the personnel calculation
Two guards booked for the minimum eight hours total CHF1040 in personnel fees at CHF65 per guard per hour. Transport is additional. If only one guard is requested, the written scope must clearly identify the supported person or shared periods rather than implying uninterrupted individual coverage for both executives. The company should communicate the accepted arrangement to both executives so neither relies on support that has not been booked.