Describe the hospitality booking
Provide the organiser’s hospitality contact, appointment time and relevant ticket arrangements. Explain whether the visitor attends as a corporate guest or has speaking or hosting duties. The protection provider needs the confirmed programme, while the organiser remains responsible for the event credentials and facilities it supplies. If a corporate host manages the hospitality package, ask that host to confirm what is included rather than relying on a public description of premium access.
Confirm companion access
Ask what permissions are available for an accompanying professional and where they may remain during the event. Restricted areas require approval from the responsible organisation. Do not assume that a premium ticket or corporate invitation transfers its privileges to every person supporting the guest. Where the organiser provides a separate accreditation process, allow time for it and do not advertise companion access until that process has been completed.
Plan the Zurich connection
Specify the Zurich city or airport starting point and the intended return destination. If the venue is outside Zurich, the provider must review the location and requested duties before accepting. The limousine journey and personnel hours should be separate booking lines, especially when travel occupies a significant part of the day. If some guests return to Zurich while others stay near the venue, describe the split clearly and request an explicit personnel and transport allocation.
Account for a variable finish
Events may have hospitality before and after the main programme. Include the full requested availability, identify the extension decision maker and avoid promising an exact return based solely on the advertised start. The final written scope should explain how changes are approved without assuming unlimited evening availability. Ask the host to distinguish a planned reception from an optional invitation, so the client can see which hours are firm and which need later approval.