Write two clear appointments
Give the protection professional’s meeting time and place separately from the chauffeur pickup. Explain the activity between those appointments and the host contact where relevant. A single time entered in a transfer form should not be expected to communicate an earlier personal-protection start unless the booking confirmation states it clearly. If the earlier activity takes place inside a venue, obtain the host’s permission for the accompanying professional in advance.
Explain the first handover
The guest should know who meets them first and how the next service connects. If an assistant or host is involved, identify that person’s coordinating role. Keep the instructions concise and avoid several competing messages that each describe a different first contact without explaining the accepted sequence. The guest should also know which public contact to use if either part of the agreed sequence is delayed.
Track extensions independently
An earlier guard start or later accompaniment finish affects personnel hours even when the limousine schedule is unchanged. Conversely, a vehicle extension does not automatically extend the protection assignment. Ask the authorised coordinator to approve changes to each service and retain acknowledgement from the provider responsible for that component. Keep a record of who approved the adjustment so the accepted service hours remain clear when the assignment closes.
Review the final cost clearly
Show the accepted personnel period at CHF65 per guard per hour, subject to the eight-hour minimum, and list transport separately. A short overlap between the services does not reduce the minimum guard booking. The client’s review should make both start times and both finish points visible before the request is confirmed. Where the final handover differs, describe each endpoint explicitly instead of using one general phrase such as hotel return.