Check venue conditions
Ask the venue about the arrangements available for an accompanying professional, including ticketing and permitted areas. A bodyguard booking does not include a seat, backstage pass or exemption from entry conditions. Any access beyond ordinary guest areas should be confirmed directly by the organisation responsible for the event. Where the venue has a specific bag or equipment policy, ask the organiser how it applies to the proposed assignment rather than assuming an exception.
Describe the planned attendance
State whether the visitor attends the whole performance, joins a reception or meets organisers afterwards. These details establish the practical service period. Avoid treating the public performance duration as the complete booking when arrivals, intervals and post-event commitments also require the professional to remain available. If the guest joins only part of the programme, confirm the intended arrival and departure with the venue so accompaniment can be planned within its procedures.
Respect the audience experience
Discuss the preferred level of discretion and any venue instructions that affect accompaniment. The service should fit the agreed environment rather than disrupt other guests. If accessibility or additional assistance is needed, coordinate it with the venue separately and explain how it connects with the protection assignment. Any requested assistance should have a named provider and agreed handover, particularly when venue staff are supporting the guest separately from the private professional.
Confirm the onward journey
Provide the Zurich departure address and expected destination, with limousine transport listed separately. If the visitor’s plans depend on a post-event invitation, mark that uncertainty in the brief. The authorised coordinator should approve any extension and ensure both personnel and vehicle arrangements are updated consistently. If the guest elects to attend an additional reception, confirm its location and access arrangements before treating it as part of the existing booking.