Gather the approved programme
Ask the brand coordinator for confirmed locations, call times and the named host at each stop. Distinguish contractual appearances from optional hospitality. The protection provider should work from the accepted schedule rather than promotional draft material that may still contain unconfirmed times or venues. Where several brand agencies contribute to the event, appoint one coordinator to resolve discrepancies rather than circulating competing versions to the working team.
Confirm retail or venue permission
If the ambassador visits a shop, showroom or event space, ask the host about accompaniment and access. Private personnel do not gain control of the premises through the booking. Any request for additional event duties should be described separately so it can be reviewed rather than assumed. A store’s commercial agreement with the brand may not address the accompanying professional, so ask the store contact to confirm that arrangement explicitly.
Coordinate photography expectations
The brand and ambassador’s representative should agree photography, filming and guest interaction. Share the practical outcome with the protection team, including when the ambassador is expected to participate. Do not use the service brief as a substitute for consent, usage rights or the commercial agreement between the brand and talent. If content is created during the limousine journey, discuss the practical request with the transport provider without assuming that the protection booking includes production support.
Budget the full working day
Preparation, travel between Zurich appointments and post-event commitments can extend the requested hours. Confirm the personnel count and service period, with CHF65 per guard per hour and an eight-hour minimum. Limousine transport is separate, and any programme expansion needs an acknowledged update before it is treated as confirmed. For appearances on consecutive days, provide each day’s schedule and ask the provider to confirm personnel availability separately from the ambassador’s talent agreement.