Calculate the minimum booking
The rate is CHF65 for each guard for each hour, with a minimum of eight hours. One guard’s minimum personnel charge is therefore CHF520. A request for a shorter appearance still carries that minimum; it should not be confused with a short limousine transfer priced for a single road journey. For example, a four-hour requested appearance should still be budgeted against the eight-hour minimum rather than CHF260.
Describe how the time is used
Explain the activities for which the guard should remain available during the requested period. Arrival support, meetings and a hotel handover can form one agreed programme. The minimum charge does not by itself define those duties, so the booking should state the actual assignment and its intended starting and finishing points. Ask the coordinator to show the agreed service period explicitly, even when several activities fit within the minimum.
Keep transport on a separate line
Limousine transport is separate from the guard’s personnel charge. Identify whether a vehicle is required for one transfer or retained through several appointments. The written offer should distinguish the vehicle service from protection hours so the client can understand the total and compare the components without treating them as interchangeable. A company approving the visit can then see exactly which budget line concerns people and which concerns vehicles.
Read the accepted scope
Before relying on the arrangement, obtain written confirmation of availability, guard count, hours and duties. Ask how any additional expenses or changes would be handled rather than assuming unstated inclusions. The published rate makes the personnel calculation clear; the accepted booking defines the service that will actually be delivered. Keep that confirmation with the booking reference so an assistant can check the agreement without reconstructing earlier messages.